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Help using this system

EsoStats is the AAL ESOStats portal. In this section, you can view list of proposals, report of proposals, edit proposal and set up instruments,institutions for proposals in admin pannel


How do I use the ESOStats top level functions?

EsoStats shows reports and list for Eso proposals. Go to Reports(On top menu bar) > EsoStats or Go to https://reports.datacentral.org.au/esostats/ List of features:

  1. OverView: Number of proposals per period by telescope
  2. Search ESO Proposals: Could search proposals based on title, period, investigators, institutions and etc
  3. ESO Report: Reports for completion, allocation, institutions ...
  4. Proposal List: List of proposals, can be filter by period and/or lead country
  5. Admin: can add/edit instruments, institutions, avaliable time and VLT allocated timeFeature is ONLY for user with permission, contact us if required

EsoStats Overview

EsoStats Overview is report which list the proposal number of different telescope in each period, subscription number of different institutions in each semester and completion number in each semester

EsoStats Overview is default landing page for EsoStats, you can also use sidebar menu "Overview" item to view it.


How do I ingest data into ESOStats?

Data is ingested into ESOStats by uploading CSV files generated by ESO and sent to AAL. Each file is parsed and the metadata is prepared so that it can be inserted into the Lens database. The basic workflow is as follows:

  1. Go to https://reports.datacentral.org.au/esostats/upload
  2. Select the file to upload using the "Choose file" button
  3. Click upload and wait; the upload may take a few minutes
  4. A possible future improvement: The ability to track the status of the upload in the browser; this is currently written to log files which are inaccessible to the user

During ingestion, the system checks to see if there is a corresponding proposal in the ESO database (using http://archive.eso.org/tap_obs and the pyVO library) and if so, obtaining extra metadata for it, including non-Australian investigators. It then cross-matches the investigators with existing Lens users; for existing Lens users their account details are used, otherwise they are managed as "non-Lens Users" in the database. The system also checks to make sure that the instrument in the CSV is in the database; new ESO instruments can be added in the ESOStats Admin section.

Once the proposals are ingested into the system, the proposals need to be checked, (1) to make sure that investigators are correctly matched and entered, and (2) to update any requests, allocations or completion information. An automated completion checking system is in development, as per Appendix A of the requirements.

If you get an Internal Server Error during the upload, there's a chance that there is a new instrument in your CSV. You can add it in the ESOStats Admin portal. A more detailed report on errors like this is in the works.


How do I edit proposal?

Go to proposal search page and search via different condition, click search. In result page, find the proposal and click edit button() on right of the proposal result table

In edit page, Click button to start editing title, edit or add "Authors", add or edit "Requests, Allocations and Use", edit type and mark large or long term proposal

For Author, new author will require following information, all information is compulsory and missing information could cause update Failed

  1. PI or Col(If choose Delete, author will be removed)
  2. Name
  3. Student or not
  4. Gender
  5. Institution(if unknown, choose unknown Institution)

After all information updated, click "Save" button.Savingicon will show during save and then, Success or Failed icon will show after the information submit. Please note if you get "Failed" icon, the updated information won't be saved, so refresh the page could cause information lost. Please check if all information be added and "Save" again until you got success icon.

Once success saved information, page will be refreshed and saved information will be refreshed(information won't be lost in this step)

button could be clicked to stop editing, please notice this button will NOT save information updated until "Save" button be clicked and Success icon shows


How do I Add/edit Instruments/Institutions, VLT Allocated time per ESO Period ?

Go to EsoStats Admin page, Or go to Reports(On top menu bar) > EsoStats and click Admin on left menu bar

Choose item Add/edit Instruments or Add/edit Institutions or VLT Allocated time per ESO Period

Click button to start editing, click button to add new item

After all information edited or added, click button. Success or Failed icon will show after the information submit. Please note if you get "Failed" icon, the updated information won't be saved, so refresh the page could cause information lost. Please check if all information be added and "Save" again until you got success icon.

Once success saved information, page will be refreshed and saved information will be refreshed(information won't be lost in this step)

button could be clicked to stop editing, please notice this button will NOT save information updated until "Save" button be clicked and Success icon shows


Publications contain list of publications, you can query publications, add or edit publications and get reports of publications for years. Publications information is auto-collected by system from adsabs.harvard.edu every mouth.


How do I use function for publications?

Publications report is one of the feature, which list the publications and can be filter by year and institute. Go to Reports(On top menu bar) > publications or Go to https://reports.datacentral.org.au/publications List of features:

  1. OverView: Number of publications, can filter by year and telescope
  2. Publication List: list of publications, can filter by year and telescope
  3. AU-affiliated first author: list of Australian-affiliated first author publications, can filter by year and telescope
  4. Top Ten: list of publications order by citations for institutes
  5. Add/Edit Publication: Search and edit publication.

Publications Overview

Publications Overview is the report which list the publications number of different telescope each year, you can filter publications or citations, calendar year or financial year, refereed or non-refereed form top items. You can also download report for csv or pdf format.

Publications Overview is default landing page for Publications, you can also use sidebar menu "Overview" item to view it.


Publications Lists

You can use sidebar menu "Publication Lists" item to view it.

Publications List is a list the publications, which can filter by calendar year or financial yer, refereed or non-refereed, facility or institute and year

Once the top item select or clicked, the result will be updated. Summary of result will display on the top of result table with number of result and filter condition

On the last column of results table, you can click edit button() to edit the publication


How do I edit publications?

You can use sidebar menu "Add/Edit publications" or Publication List page to get publication and click edit button for this page

In edit page, title, authors and abstract are list in the page. You can mark as paper is checked.

Click button on bottom of the page, you can start editing facilities data used for this paper. The drop down list is multiple choices list, so you can choose multiple answers.

Click Save changes button once you finishing to save you change.


AU Author

You can use sidebar menu "AU Author" item to view it.

AU Author is a list of Australian-affiliated first author publications, which can filter by calendar year or financial yer,facility or institute and year similar to "Publications Lists" feature

Top Ten

You can use sidebar menu "Top Ten" item to view it, or go to https://reports.datacentral.org.au/publications/top-ten/

There are list of top ten reports:

  1. Highest cited papers overall
  2. Highest cited papers using AAT data
  3. Highest cited papers using APO data
  4. Highest cited papers using Calar Alto 3.5m data
  5. ...

How do I use function for Lens Statistics?

Lens Statistics list the lens proposals and can be filter by semester and telescope. Go to Reports(On top menu bar) > Lens Statistics or Go to https://reports.datacentral.org.au/lens List of features:

  1. OverView: Number of proposal, can filter by semester and telescope
  2. Proposal Lists: list of proposals
  3. Add/Edit Proposals: search and edit proposal, editing feature similar to esostats edition, refer above.
  4. Search Proposals: search proposals by title, semester, type, investigator, institutions and etc
  5. Upload Proposals: upload feature similar to esostats upload, refer above.

Lens Statistics Overview

Lens Statistics Overview is a bar chart shows number of lens proposals and report which list the proposal number of different telescope each year, you can filter telescope, proposals or subscription or completion number, semester form top items. You can also download report for csv or pdf format.

Lens Statistics Overview is default landing page for Publications, you can also use sidebar menu "Overview" item to view it.


Lens Statistics Lists

Once the top item select or clicked, the result will be updated. Summary of result will display on the top of result table with number of result and filter condition

On the last column of results table, you can click edit button() to edit the proposal


Still having trouble?

If you're really stuck, you can put in a Data Central Service Desk request, and we'll get back to you as soon as we can.